Exhibitor Resources

The Exhibitor Manual contains full operational details, policies, and requirements for participating in the Marketplace.

Includes:

• Load-in and load-out schedules
• Electrical, A/V, and show services
• Sampling and alcohol service requirements
• Insurance and liability requirements
• Policies and exhibitor guidelines

Marketplace Load In Hours

• Monday, Nov. 2: 12 p.m. – 6:00 p.m.
• Tuesday, Nov. 3: 8 a.m. – 6:00 p.m.
• Wednesday, Nov. 4: 7:00 a.m. – 9:30 a.m.

Marketplace Attendee Hours

• Wednesday, Nov. 4: 10:00 a.m. – 4:00 p.m.
• Thursday, Nov. 5: 9:00 a.m. – 4:00 p.m.

Marketplace Load Out Hours

• Thursday, Nov. 5: 4:00 p.m. – 9:00 p.m.

Booth Booking & Artwork Deadline

• Booths and artwork must be booked and submitted by October 10, 2025 to be included in on-site printed materials.

Exhibitors are responsible for arranging any additional services required for their booth.

Services include:

• Electrical and power services
• Audio-visual equipment
• Booth carpeting and additional furnishings
• Shipping and material handling
• On-site material handling that requires a pump truck or dolly

Service provider details and ordering instructions are outlined in the Exhibitor Manual.

• Food and non-alcoholic beverage sampling require prior approval by conference organizers.
• Alcohol service from booths is only permitted for booths 10×20 and larger, through approved sponsored beer service programs.

All sampling guidelines are detailed in the Exhibitor Manual.

To ensure a positive experience for all participants:

• Booths must remain set up and staffed during published Marketplace hours
• Early teardown is not permitted
• Only contracted exhibitors may promote or sell within the Marketplace
• Exhibitors are responsible for their own insurance coverage
• All participants must practice responsible sampling
• OCBC offers a safe, harassment-free environment for all participants
• Offensive behaviour is prohibited and will result in removal from the event

Full policies and enforcement details are included in the Exhibitor Manual.